General Terms: Decorations & Floral Our catering department can make arrangements for decorations. Please note that any decorations or displays brought into the hotel must be approved in advance in order to conform to the local fire codes and Hilton standards. Items may not be attached to any wall, floors, or ceiling with nails, staples, tape or any other substance. We are not responsible for any loss or damage to your property brought into the hotel since we do not maintain insurance covering it. Entertainment Performing artists, contracted by either the hotel or client to perform at banquet functions, must adhere to all policies of the hotel as outlined by an Entertainment Agreement. Performers must comply at all times with local fire and safety codes as well as the hotel's policy regarding sound levels. Vendor Information Vendors, with advance notice, are permitted to utilize hotel front drive to load in/load out. There is a 15 minute time limit on the drive. Vendors are required to surrender vehicle keys to Bell Staff. No less than 30 days in advance. Vendors must complete Hilton Vendor Agreement and provide proof of insurance. Guest Rooms Hotel is pleased to assist with guest room arrangements. A reservation Wedding Website will be created for you. Cutoff date for reservations is typically 30 days in advance of arrival. Check in time is 3pm; check out time is 12pm. Guarantees No less than 15 business days in advance of your event, menu selections/event details are due to your Caterer. The exact number of attendees (Guarantee) is provided according to the schedule below. If the number of actual attendees is less than Guarantee, you are responsible for paying Guarantee. If the number of actual attendees is greater than Guarantee, you are responsible for the actual number of attendees. Maximum overset is 3% of the Guarantee. EVENT DAY GUARANTEE DUE DAY – BY 12 PM Saturday, Sunday, Monday Wednesday Tuesday Thursday Wednesday Friday Thursday Monday Friday Tuesday Payment: Upon signing contract 25% of Anticipated Revenue (Advance, Non- Refundable Deposit) Thirty (30) days prior 50% of Remaining Balance Ten (10) days prior Remainder of Estimated Balance Three (3) Business Days Prior (Guarantee Day) Final Review/Final Balance Due Payment arrangements must be made in accordance with hotel policies. Payment policy: cashier check, money order or credit cards accepted. If paying by personal check, allow fifteen (15) business days for bank clearance. Prior to event date, a valid credit card must be secured for additional charges that may be incurred during your event. A taxable service charge (currently 24%) and sales tax of 8.25% will be applied to food and beverage purchases. Due to market conditions menu pricing may be subject to change. Off Premise Catered Events A minimum Off-Premise fee will apply, in addition to menu prices. This fee covers equipment rental, linens, china, accompaniments, labor and transportation. After specific event needs have been determined, hotel will confirm in writing the appropriate fee for your Off-Premise Event. Current Service Charge and applicable taxes will apply.